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QuickBooks - Begin Using Bill Payment

You can create online payment instructions in the Write Checks window, the Pay Bills window, or an online account register. These instructions use the Pay Bills window. For instructions on creating online payments from other areas of QuickBooks, refer to the onscreen Help.

  1. From the Activities menu, choose Pay Bills. QuickBooks enters the earliest possible Payment Delivery date. You can change it to a later date within the next 12 months.
  2. Select Online Payment for your payment method.
  3. Select the Include reference no. checkbox to include bill and credit reference numbers on the check voucher.
  4. Mark the bills you want to pay.
  5. Click OK to send the instruction to the Items to Send list in the Online Banking Center

When you're finished creating your online payment instructions, send them to your financial institution.

  1. From the Online menu, choose Online Banking, then choose Online Banking Center.
  2. Make sure each of the payment requests you want to transmit is checked, then click Send.
  3. Enter the required PIN information, then click OK. QuickBooks sends your online payment instructions to your financial institution.
  4. When you're finished creating your online payment instructions, send them to your financial institution.
  5. From the Online menu, choose Online Banking, then choose Online Banking Center.
  6. Make sure each of the payment requests you want to transmit is checked, then click Send.
  7. Enter the required PIN information, then click OK. QuickBooks sends your online payment instructions to your financial institution.

Allow a few days after the delivery date for the payment to show up as cleared. Usually the payee takes a few days to process payments, and your financial institution needs a day or two to clear it and make the information available.

You can also refer to the Help Menu offered with your QuickBooks software.